Performance Reviews and Workplace Bullies

by Jul 18, 2012

Can you use the performance process to help workplace bullies curb his or her behavior? Well, they can be very helpful if you’re paying attention to ensuring a positive and healthy culture. Developing a performance evaluation process that includes civility is not too difficult (although changing the bully’s behavior will of course be a challenging process, but worth it in the end).

Many organizations use the performance evaluation process as a once per year thing that everyone despises. Managers hate the process of telling employees they are not meeting goals, and employees of course dread those types of conversations. After a few weeks they’ve forgotten what it is they were supposed to work on and return to normal anyway. This isn’t helpful to the employee, the manager, or the organization.

In order to adjust any type of behavior, whether bullying or not, employee evaluations should be held at a minimum once per quarter. They should also not focus only on what’s going wrong, but should place a focus on what is going right. So don’t forget to talk about where the employee is excelling too.

Before you start the process, you must first develop a list of competencies that are simple and unambiguous, and describe expectations for performance and behavior. Here are some examples of competencies that would be useful for eradicating bullying behavior:

• Communication: Addresses others with an encouraging and positive attitude. Listens to other ideas different from his or her own with an open-mind. Avoids raising his or her voice when frustrated and demonstrates professionalism at all times. Maintains confidentiality of information where required and handles sensitive information with tact.

• Conflict resolution: Understands the value of listening to differences of opinion. Seeks solutions to resolve conflict with a focus on maintaining the relationship. Avoids attacking individuals during periods of conflict, and focuses instead on developing an amicable solution to the issue.

• Collaboration: Seeks out the opinions of others before making decisions that will impact them. Encourages open discussions about issues and searches for innovative solutions. Avoids gossiping or humiliating others.

• Assertiveness: Demonstrates ability to express opinions and convictions in a professional manner and without putting other opinions down. Displays confidence during interactions and deals constructively with other’s differences of opinions.

During reviews, provide the employee a minimum five examples of specific situations where these behavior-based competencies and other performance-based competencies you developed were demonstrated. Describe the positive impact or outcome for the organization as a result of meeting that competency.

After discussing strengths, discuss a maximum of three areas for improvement. Focus on the one major area the employee should work on, particularly their interpersonal skills if the employee is a bully. Be very specific about situations where competencies were not met, how they are harmful for the organization, and what changes you would like to see. Provide clear examples of what “doing it right” would look like. Connect “doing it right” to positive outcomes for the organization.

Next, provide the employee with SMART goals for their behavior change. SMART goals are Specific, Measureable, Attainable, Realistic, and have a Timeline. A bully needs to know what the specific behavior change should look like, how it will be measured, that it is possible to change and you believe in their ability to do so, and by when the change should take place.

Of course bullies cannot change overnight, so your timeline is going to have to be made up of baby steps. If it appears the bully is left unsure of how to change his or her behavior, you may need to bring in a communication skills coach, or even provide a high-level organizational mentor, to help the individual meet these goals.

Do you know how much money chronically bad behavior costs your company? Spoiler alert – it’s a LOT higher than you want it to be. Download our data and worksheet to see how it’s costing your organization and what you can do to fix it.

 

About Catherine Mattice

Catherine Mattice, MA, SPHR, SHRM-SCP is President of consulting and training firm, Civility Partners, and has been successfully providing programs in workplace bullying and building positive workplaces since 2007. Her clients include Fortune 500’s, the military, several universities and hospitals, government agencies, small businesses and nonprofits. She has published in a variety of trade magazines and has appeared several times on NPR, FOX, NBC, and ABC as an expert, as well as in USA Today, Inc Magazine, Huffington Post, Entrepreneur Magazine, and more. Catherine is Past-President of the Association for Talent Development (ATD), San Diego Chapter and teaches at National University. In his book foreword, Ken Blanchard called her book, BACK OFF! Your Kick-Ass Guide to Ending Bullying at Work, “the most comprehensive and valuable handbook on the topic.” She recently released a second book entitled, SEEKING CIVILITY: How Leaders, Managers and HR Can Create a Workplace Free of Bullying.

How the Lack of Training Affects your Organization

The workforce is the heart of any thriving company. However, without proper training, employees may find themselves ill-equipped to meet the demands of their roles effectively.  Millennials think learning and growing are important reasons for joining a new company....

Why it’s Getting Harder for Some Women to Report Harassment

The United Nations Women found that about 1 in every 3 women has been sexually harassed at work. 3 out of 4 of them never report it to a manager, HR or anyone else. Imagine a world where every woman is treated with the respect and dignity she deserves. Unfortunately,...

How Companies Can Support Single Parents

Single parents face increased pressure as they balance full-time employment with the responsibility of caring for their children. This heightened pressure comes from various factors, such as economic challenges, limited support systems, and the need to provide for...

Why Your Reward System For Employees Can Fail Badly

Last week marked the celebration of Employee Appreciation Day! During this special time, many companies express their gratitude to their workforce, and one common way they do it is by giving out rewards.  Reward systems are a crucial aspect of employee motivation and...

Can a Wage Increase Make Employees More Productive?

In California, the upcoming minimum wage boost for fast food workers to $20 starting April 1st has ignited discussions about its potential influence on worker productivity.  Currently, the median hourly wage for fast-food workers in the U.S. is $13.43, while in...

Why Every Leader Needs to Worry About Toxic Work Culture

Employees quit their jobs for different reasons, and a major one is because of a toxic workplace environment. In fact, researchers discovered that between April and September 2021, toxic culture was the main reason why employees decided to leave their jobs. A toxic...

Civility Partners at 15 Years!

2024 marks an incredible milestone for us—our 15th-anniversary celebration! Yes, you read that right—15 years of making a positive impact on over 270 organizations served, thousands of employees, and millions of people worldwide! Thanks to the vision of our founder...

Driving Organizational Success Through Behavior Change

How can you make your workplace more exciting and successful?  Organizational success is not solely dependent on strategies or cutting-edge technologies. Instead, the key driver of success lies within the organization itself—specifically, within the collective...

How Much is Your Culture Costing You?

Creating a positive workplace culture isn't just a nice-to-have; it's a key player in the success of any business. It goes beyond token gestures like wellness days and promotions; it's fundamentally about how you treat your people, the support you extend to your team,...

Are you bamboozled by your company’s culture?

Your first day at a new job is a lot like embarking on an adventure. You step through the doors, eager and optimistic, your mind filled with expectations set by the promises of the company’s values and mission. For some, these principles are more than just words on a...